Magical India -Terms & Conditions:
Registration: Space is reserved in the order of receipt of web reservations.
Submitting an online request does not guarantee space on a tour. You will be notified of your status when your request has been received and processed. Please note: No new registrations can be accepted within 30 days of starting the tour.
For all international departures, passport information including the following, in accordance with the Transportation Security Administration’s (TSA) Secure Flight program as well as by our international travel partners: your full name as it appears on your passport, date of birth, and gender. In the event an airline ticket is issued with incorrect information you have provided, or if you use a different passport than originally cited, you will be responsible for charges associated with the ticket’s reissue.
Payments Deposit of $500 per person, per tour, payable by bank transfer to the tour operator or by major credit card (MASTER/VISA/AMEX), is required to reserve a space on a tour program. Deposits are applied to payment of the program price.
Please note: Balance due upon invoicing at least 90 days prior to the program. If full payment is not received by the final payment due date, your place cannot be guaranteed on the tour.
Late Registration Any registration received within 90 days of departure is considered a “late registration” and must be subject to special confirmation. Payment in full must be made immediately by credit card or by BANK TRANSFER to the tour operator before confirmation is possible.
Once confirmed, cancellation penalties apply as set forth below. If confirmation is not possible, all payments made will be refunded in full.
Cancellation and Refund Policy
- Cancellations within 7 days of booking (if not within final payment date): full refund.
- Cancellations after 7 days of booking: $500 retained (entire deposit).
- Final payment due: 90 days prior to departure.
- Cancellations made less than 90 days prior to departure: no refund.
- No refund for unused portions of the tour, including but not limited to, missed meals, hotel nights, and sightseeing.
Please understand that there will be no exceptions to our cancellation policy.
Individual Arrivals and Group Transfers A designated group flight is not included in this tour. However, transportation from the arrival airport to the hotel is included in your tour cost if you arrive in time to meet the scheduled group transfer.
Air Tickets Purchased Independently of the Tour We urge you to check airline cancellation penalties before purchasing airline tickets since international departure times and flights can change. We will not accept liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with a tour.
We sincerely advice to buy the travel insurance after you pay the initial deposit. You can check the insurance packages at www.travelguard.com which is a reliable source to buy the travel insurance.
For all international departures, a passport valid for at least six months after the completion of your tour, and with at least six blank visa pages, is required for U.S. citizens. If your tour requires a visa or other entry documents, we will send you the appropriate information after you make a reservation. You are responsible for obtaining these documents.
Physical and Medical Considerations
Please note that these tours require that participants be in good physical condition. You must be capable, without assistance, of walking a minimum of two miles over uneven terrain and of climbing stairs that may not have handrails. Participants should have sufficient stamina to keep pace with an active group of travelers on long days of touring.
Itinerary or Program Modifications The Company strives to improve tour itineraries and their features. If improvements can be made, or unforeseen circumstances beyond our control make changes necessary, we reserve the right to vary itineraries and to substitute hotels. Every effort will be made to carry out the program as planned but alterations may still occur after the final itinerary is sent.
The Company chooses hotels based on a combination of their location, service, atmosphere, and price. Program prices are based on two persons sharing a room with a bath.
Singles and Roommates Hotel rooms are always reserved for single travelers; however the number of single rooms available on a tour may be limited. Therefore we recommend that you register early. Please note that a single supplement will apply for a single room. If you are traveling alone and wish to share a room, we will do our best to find someone of the same gender and smoking preference to share with you. If you are matched with a non-smoking roommate, it is mutually agreed that you cannot smoke in your hotel room. When a roommate cannot be found, the single supplement will be charged.
Special Travel Arrangements Participants may wish to extend their stay in the group hotel. Please note that the tour operator can assist you in making post-tour pre–tour andarrangements only.
Photography Participants on tour may be photographed for the educational and promotional purposes of the Company. Photographs may be printed in publications and posted on websites to promote our Company. Travelers who prefer that their image not be used must advise the tour manager at the beginning of the tour.
Smoking Policy For the comfort of all participants, we ask that there be no smoking during all group activities, including excursions and meals.
Preparing for Your Journey
Prior to departure, you will receive Tour Bulletins containing both general and tour specific information to help you prepare for your travel experience. These bulletins will include:
- Passport and visa instructions
- Flight information
- Weather, clothing, and packing suggestions
- A suggested reading list
- General information about the countries you will visit, e.g. the food, customs, medical precautions, and currency.
- Information about your Tour Expert and tour staff
- Baggage tag(s) and name badge(s)
- Final itinerary
- Participant list
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Read Carefully: Responsibility Statement and Liability Disclaimer Our Company is managed by professional tour operators hired as independent contractors. The use of tour operators allows the Company to offer its members a wide array of educational travel opportunities. The tour operator acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither the Company nor the tour operator shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. We reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of tour participants.
We also reserve the right, without penalty, to withdraw the tour announced, to decline to accept any person as a participant in a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and accommodations be refunded, if any. If your tour does not include airfare, your Tour Bulletins will provide information about when participants are recommended to purchase airline tickets. We accept no liability for the purchase of non-refundable airline tickets to/from the tour departure city if a tour is canceled or otherwise modified subsequent to the participant’s purchase of those tickets. Baggage and personal effects are at all times the sole responsibility of the participant.
Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication of the brochure or catalog, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth in the tour brochure(s), and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy, set forth in the tour brochure(s). The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of tour staff or others. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release the Company, its Regents, officers, employees, representatives or agents, the United States, and the tour operator and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this tour, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of tour staff or other related persons or entities. In addition, by registering for this tour, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.
By registering, the participant agrees to the Responsibility Statement and Liability Disclaimer and the Terms and Conditions herein.